Record Keeping

RECORD KEEPING

1. Overall progress of learners to be monitored once per term at a grade meeting attended by all educators of that grade.

2. Minutes “Yellow Letter” parent meetings and records of telephone calls to be kept and placed in learner’s confidential files.

3. Records of warnings and admission form for incomplete work etc. to be kept by Educators.

SUBMISSION OF WORK BY LEARNERS A. GENERAL

1. Deadlines to be strictly adhered to.

2. Deadlines may be negotiated between educator and learners.

3. Deadlines or interim deadlines to be clearly indicated as an integral part of the instructions for the task, and progress monitored accordingly.

4. Procedure for work not handed in on time:

• 10% of the total mark for the assignment to be deducted for each day it is late

• After one week, a project will no longer be awarded marks

5. The concept “Duly Performed” is to be strictly adhered to. This implies that all work must be completed and handed in by a learner even though the due date (see 4 above) has passed.

6. Individual oral presentations: learners absent on presentation day to be given the opportunity to present on another day and time negotiated by learner and educator.

7. Educators are not obliged to provide extra tuition to learners who were absent. It is the learner’s responsibility to make up work missed and it is the learner who must approach the educator for extra help.

B. SUBMISSION OF GROUP WORK

1. To discourage “passengers”, peer assessment in group work will count heavily to determine amount of input of individual group members i.e. a learner should not be awarded the average mark for the group when she has played little or no part in the research or preparation of the assignment.

2. Oral group presentations: learners absent for presentations must submit a medical certificate and the assessment will be rescheduled, where possible.

C. ORIGINALITY OF LEARNER’S WORK

1. Copying of work from others and/or intrusive parental or other assistance do not contribute to a learner’s development of skills and competence.

2. Plagiarism in any form is a serious offence and will not be tolerated. Zero marks will be awarded for work copied from resources, or from other learners, or for information downloaded from the Internet.

3. All sources used in assignments must be acknowledged in a properly constructed bibliography.

STANDARDISED TASKS  

1. Standardised tasks are to be approved by Head of Subject/Learning Area together with criteria for assessing that task, before being administered to the group concerned.

2. A medical certificate is required when an examination, standardized test or task for CASS portfolios is missed.

ESTIMATION OF MARKS IN CASE OF ABSENCE

PLEASE NOTE: only applicable in the case of medical and other valid reasons, with

supporting written evidence, as per Addendum.

1. The following formula will be applied:

a. Take learner’s mark on last comparable test/task

b. Divide by class average for that exercise

c. Multiply by class average for current exercise

1.e. Previous comparable mark x Class Average for Exercise Missed = Estimated Mark Class Average

2. Where there is no comparable mark, the subject teacher must consult the Subject Head and Assessment Head for an alternative estimation formula.

3. Educator to file estimated marks in Educator Portfolio using pro forma slip, and a copy to go in learner’s portfolio.

 

 

SCHOOL ASSESSMENT IRREGULARITIES COMMITTEE (SAIC) >>